At Pitney Bowes, we do the right thing, the right way. As a member of our team, you can too.

We have amazing people who are the driving force, the inspiration and foundation of our company. Our thriving culture can be broken down into four components: Client. Team. Win. Innovate.

We actively look for prospects who:

• Are passionate about client success.

• Enjoy collaborating with others.

• Strive to exceed expectations.

• Move boldly in the quest for superior and best in market solutions.

Job Description:

Data Privacy Analyst | Remote

Pitney Bowes (NYSE:PBI) is a global shipping and mailing company that provides technology, logistics, and financial services to more than 90 percent of the Fortune 500. Small business, retail, enterprise, and government clients around the world rely on Pitney Bowes to reduce the complexity of sending mail and parcels.

As a Data Privacy Analyst , you will be a key member of the IT organization, responsible for operations and transformation of Privacy Impact Assessment (PIA) and Records Information Management (RIM) processes. This role will involve conducting PIAs, developing and implementing RIM policies and procedures, and overseeing compliance of the lifecycle of records from creation to disposal. The ideal candidate will have a basic understanding of privacy laws, experience in conducting PIAs, and knowledge of records management practices. Additionally, they will collaborate closely with legal and business teams to ensure compliance with legal requirements.

This role will play a critical part in ensuring compliance with privacy laws, implementing efficient records management practices, and driving technological advancements in PIAs and RIM within the Global IT organization.

You will be responsible for :

Privacy Impact Assessment (PIA):

• Lead the Privacy Impact Assessment (PIA) process for new projects, systems, and initiatives within the IT organization.

• Collaborate with cross-functional teams to assess the privacy implications of data collection, processing, and sharing activities.

• Document PIA findings, recommendations, and action plans to ensure compliance with privacy laws and regulations.

• Monitor and evaluate ongoing privacy risks and perform periodic reviews of existing systems and processes.

• Provide guidance and support to project teams on privacy best practices and compliance requirements.

Records Information Management (RIM):

• Lead the development and implementation of Records Information Management (RIM) policies, procedures, and guidelines within the IT organization.

• Classify and categorize records based on retention schedules, legal requirements, and business needs.

• Oversee the lifecycle of records, including creation, storage, retrieval, retention, and disposal.

• Ensure proper indexing, tagging, and metadata management to facilitate efficient search and retrieval of records.

• Conduct training sessions for Business Partners on RIM practices, policies, and procedures.

• Collaborate with IT and other departments to implement electronic document management systems and tools.

• Monitor and enforce compliance with RIM policies, including conducting audits and assessments.

Transformation of PIAs and RIM:

• Lead the transformation of PIAs and RIM technologies and processes within the organization.

• Identify opportunities to streamline and improve the efficiency of the PIA process and RIM practices.

• Evaluate and recommend new technologies and tools to enhance PIA and RIM capabilities.

• Partner with IT teams to implement and integrate new PIA and RIM technologies.

• Provide thought leadership on emerging trends and best practices in PIAs and RIM.

Compliance and Legal Partnership:

• Partner closely with legal teams to ensure compliance with privacy laws, regulations, and legal requirements.

• Collaborate on the development of policies, procedures, and guidelines to meet legal and regulatory obligations.

• Provide expertise on privacy and records management matters to support legal compliance efforts.

Your background:

• Bachelor's or Master's degree in information management, Privacy Law, Business Administration, or related field.

• Minimum of 2 years of experience in Privacy Impact Assessments (PIAs), Records Information Management (RIM), or related fields.

• Knowledge of privacy laws and regulations (e.g., GDPR, HIPAA, CCPA) and their implications for data management.

• Experience with some technologies like Microsoft, Powerapps, Powerbi, Copilot, and scripting languages like Python. Utilizing SaaS service like Onetrust for PIAs and other Record Management tools.

• Experience leading the PIA process for projects, systems, or initiatives.

• Strong understanding of records management principles, practices, and technologies.

• Familiarity with electronic document management systems (EDMS) and tools.

• Excellent analytical, problem-solving, and decision-making skills.

• Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.

• Certifications such as Certified Information Professional (CIP), Certified Records Manager (CRM), or Certified Information Privacy Professional (CIPP) are a plus.

Benefits

Holidays: 30 days + bank holidays running January to December

Life insurance: 3x basic salary

Health : Online Dr at Hand GP Service for employee and dependents, access to Thrive Mental Health, and comprehensive Employee Assistance Programme

Pension scheme : Defined contribution scheme with employer match contribution up to 6% of basic salary

Employee Discount: Access deals for travel, restaurants and shopping

All this plus incentives and trips abroad.

We will:

• Provide the opportunity to grow and develop your career

• Offer an inclusive environment that encourages diverse perspectives and ideas

• Deliver challenging and unique opportunities to contribute to the success of a transforming organization

• Offer comprehensive benefits globally (PB Live Well (https://careers.pitneybowes.com/global/en/pb-live-well) )

Pitney Bowes is an equal opportunity employer that values diversity and inclusiveness in the workplace.

We welcome applications from individuals who may wish to discuss alternative hours of work.

All interested individuals must apply online. Individuals with disabilities who cannot apply via our online application should refer to the alternate application options via our Individuals with Disabilities link.

Pitney Bowes is an Equal Employment Opportunity/Affirmative Action Employer that values diversity and inclusiveness in the workplace.

Women/Men/Veterans/Individuals with Disabilities/LGBTQ are encouraged to apply.

All interested individuals must apply online. Individuals with disabilities who cannot apply via our online application should refer to the alternate application options via our Individuals with Disabilities link.