Working Title: Procurement Card Administrator/Purchasing Lead

Job Class: Accounting Technician

Agency: Minnesota State

• Job ID : 76523

• Location : St. Cloud State University

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 05/09/2024

• Closing Date : 05/22/2024

• Hiring Agency/Seniority Unit : Minnesota State and St. Cloud State University

• Division/Unit : Business Services- Purchasing

• Appointment Type : Unlimited, Full-time

• Work Hours : 8:00am-4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.60 - $30.52 / hourly; $45,100 - $63,725 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 207 - Technical/AFSCME

• Work Area : Business Services

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The University Procurement Card Administrator/Purchasing Lead, under limited supervision, oversees the entire procurement card program and serve as the Purchase Order Lead for Purchase Orders within the Marketplace system. The position provides technical fiscal advise and service in requiring the interpretation of rules and regulations pertaining to state statute, Minnesota State policies and procedures, and SCSU’s procurement card/purchasing policies, monitoring card activity, performing reconciliations, preparing reports, and educational training.

Minimum Qualifications

• Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records and reports; locate errors; and recommend solutions to procedural or other fiscal problems

• Knowledge of the Marketplace Purchasing, Web Accounting or other private or governmental accounting system, sufficient to accounts payable functions and assist with preparation and maintenance of purchase orders , financial status reports and budget requests

• Working knowledge of electronic spreadsheets, word processing software, computers and other office equipment such as calculator

• Mathematics skills sufficient to calculate, review and reconcile data and balance accounts

• Ability to design, interpret and explain work procedures and operations and provide advice on fiscal policies and procedures

• Ability to communicate in a variety of formats

• Customer Service Skills

Preferred Qualifications

• Knowledge and skills in the use of commercial or proprietary software systems and applications related to accounts payable, purchasing, cost allocation, inventory, expense reporting.

• Knowledge and skills in the use of MS Excel, MS Access, MS Word

• Knowledge and skills in the use of not-for-profit/fund accounting software such as Minnesota State Marketplace Purchasing System

• Knowledge and experience in the management of accounts/budgets.

• Strong customer service skills via in person, phone, or email

• Ability to maintain confidentiality

Additional Requirements

The successful candidate will share St. Cloud State’s commitment to our mission, and in particular, the value we place in diversity, equity, and inclusion (DEI) as outlined in SCSU’s It’s Time strategic framework. Notably, we uphold the advancement of diversity, equity, and inclusion and engage in intentional actions to address systemic inequities throughout the university and surrounding environment. DEI values, practices, and strategies are embedded into the fabric of our institution and campus community, and they align with the priorities expressed in the Minnesota State system’s Equity 2030 initiative. SCSU expects all of its employees to help advance these practices and to contribute to the development of an anti-racist, inclusive community.

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.